Click on a question below to see the answer; click on the question a second time to hide the answer.
Who needs to complete an I-9 form?
When must the I-9 process be completed?
How do I complete an I-9 form with a new employee?
Can an I-9 form be completed before the new employee actually begins to work?
What happens if I notice an I-9 is not complete or is completely missing?
Do volunteers on campus need to complete I-9 forms?
How does the new employee know what documents to present to prove identity and ability to work in the United States?
What happens when a new employee does not present the required identity and employment eligibility documents within three days after the hire date?
Can I tell the employee which documents to bring to complete the I-9 form?
Does the employee have to show me the documents in-person or can someone else (parents, friends) show the documents to HR on the new employee’s behalf?
May I accept an expired document?
May I accept a photocopy, faxed copy, or emailed copy of a document presented by the employee?
If a foreign national or a nationalized U.S. citizen, has a one-word legal name (the person does not have both a “first” name and a “last” name), how do you enter it into the I-9 Guardian system?
What if the new employee does not yet have a valid Social Security Number?
What do I do if the employee’s Social Security Card says “Not Valid for Employment” or “Valid for Work only with DHS/INS Authorization” on it?
Is the Social Security Card acceptable if it is laminated?
Should I make copies of the documents the employee presents for completion of Section 2?
Should I keep a copy of the I-9 form?
Do I need to complete a new I-9 form when a temporary employee becomes permanent, when a part-time employee changes to full-time (or vice versa), or when an employee changes departments on campus, etc.?
What happens when a foreign national employee changes or extends his/her nonimmigrant status and work authorization?
How does a new employee who is hired to work outside of North Carolina complete an I-9 form for us?
Do I need to do an I-9 form for an independent contractor?
Do I need an I-9 form for a “no pay” employee?